1. OBJECTIVES
1.1 In line with the objectives of AESIEAP, the objectives of the Technical Committee are:
1.1.1 To enable studies into common problem at regional level and the solutions of which are likely to contribute to the development of the electric supply industry in the Area;
1.1.2 To facilitate the exchange of expertise and technology between member utilities;
1.1.3 To develop solutions through convening detailed investigative study for specific issues that would affect the management and operation of the member utilities.
2. MEMBERSHIP
AESIEAP Honorary Fellows and Members (as defined in the AESIEAP Constitution) may be nominated and appointed to be members of the Technical Committee. In case of Members, the respective organisations may nominate one or more of their staff to participate in the Working Groups formed by the Technical Committee from time to time.
AESIEAP Associate Members and Honorary Fellows cannot be appointed as members of the Executive Team of the Technical Committee, but may be invited or co-opted to be members of the Working Groups of the Technical Committee as required for the duration of a particular study or subject where their contributions are essential to the success of the Working Group study.
3. ORGANISATION
3.1 Constitution
3.1.1 The Technical Committee shall comprise an Executive Team and the Working Groups.
3.1.2 The Executive Team of the Technical Committee shall comprise of the following:
a) Chairman;
b) Vice Chairman;
c) Honorary Secretary;
d) Two (2) members of the AESIEAP Council; and
e) Chairmen of the Working Groups.
3.1.3 The Chairman, Vice Chairman, Honorary Secretary and the two Executive Team members representing AESIEAP Council in the Technical Committee will be nominated by the Council.
3.1.4 The Working Groups will each have a Chairman, an Honorary Secretary and as many members as the Working Groups consider necessary to complete the task or study assigned.
3.2 Executive Team
3.2.1. The Executive Team will coordinate the business of the Technical Committee.
3.2.2 The Working Groups will undertake all the technical studies as directed by the Executive Team including publication of reports and presentation of papers.
3.2.3 The Executive Team will be responsible to coordinate and develop a 6-year strategic plan to be approved by AESIEAP Council.
3.2.4 The strategic plan among others shall include the areas of study, assignments and other areas of interest to be undertaken by the Working Groups.
3.2.5 The strategic plan will be reviewed bi-annually and cascaded into a two- year action plan with appropriate number of Working Groups formed subject to the approval of the AESIEAP Council.
3.2.6 The Chairman of the Executive Team will be an ex-officio member of the AESIEAP Council but has no voting rights unless he is also the AESIEAP Council Member representing his/her country or region.
3.2.7 The Chairman of the Executive Team present the Working Groups’ progress report at the annual Council Meeting.
3.2.7 Members of the Executive Team of the Technical Committee nominated by the Council shall be from different member countries/regions.
3.3 Working Groups
3.3.1 The setting up of each Working Group is to address specific topic as identified by the Executive Team and endorsed by the Council. The members of the Working Groups shall be nominated by AESIEAP Members.
3.3.2 The Chairman and Honorary Secretary of each Working Group will be elected by and amongst the respective participating members of the Working Group for the duration of the study.
3.3.3 The Chairman of each Working Group shall be an ex-officio member of the Executive Team of the Technical Committee to provide representation and linkage between the Executive Team and the respective Working Group.
3.3.4 The nominated members to the Working Group shall be for the duration of the study period to ensure continuity and sustainability of the Working Group and the assigned study topic.
3.3.5 Based on the assigned topic, the Working Groups shall develop action plans and determine the time schedules to complete the assignments, which shall not be longer than two (2) years.
3.3.6 Reports on studies completed will be submitted to the Executive Team for review and endorsement.
3.3.6 Endorsed reports shall be presented to the AESIEAP Council Members for approval and to obtain concurrence for presentation at the CEO Conference or CEPSI as appropriate.
4 TERM OF SERVICE
4.1 Office-bearers of the Executive Team will hold office for a term of two years and preferably be rotated among member organisations and countries/regions, unless otherwise decided by the AESIEAP Council.
4.2 The Working Groups appointed would normally be required to serve a term of two years unless otherwise decided by the Executive Team.
5 MEETING FREQUENCY
5.1 The Executive Team of the Technical Committee and the Working Groups shall meet as frequently as necessary to complete the assignments but at least once between successive AESIEAP Council Meetings.
5.2 The Working Groups are encouraged to conduct separate meetings to complete the assignments, preferably in a more effective and informal manner.
6. CONFIDENTIALITY OF DATA & INFORMATION
6.1 The Technical Committee or Working Groups in the course of its studies will collect data and information from AESIEAP Members and other organizations as required by the studies. The Technical Committee and Working Groups will keep such collected data and information confidential and will only use them for the intended study purposes.
6.2 The reports produced by the Technical Committee and Working Groups are intended for use by AESIEAP Honorary Fellows and Members only. AESIEAP Honorary Fellows and Members should use and distribute the data and information contained in the said reports within their own organization on a need-to-know basis, and protects them from disclosure to non-Members.
7. FINANCE
7.1 Expenses incurred in organising and running the Technical Committee Executive Team or Working Groups meetings including any associated expenses in secretarial service shall be financed by AESIEAP.
7.2 Annual budget for the following fiscal year and a financial report for the preceding fiscal year shall be submitted by the Technical Committee Executive Team for approval by the AESIEAP Council.
7.3 Personal expenses incurred by individual members of the Technical Committee Executive Team or Working Groups such as travel, meal and lodging, in the course of carrying their duties or in attending the Technical Committee Executive Team or Working Groups meetings shall normally be borne by their respective member utilities or employers.
7.4 In exceptional cases where individual members of the Technical Committee Executive Team or Working Groups would require financial assistance in their personal expenses, the individual concerned may seek approval of financial assistance from the AESIEAP Executive Committee.
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